Status Management

UserVote comes with these default statuses:

To manage statuses:

1. Go to Admin dashboard
2. Click Ideas → Statuses
3. Or navigate to /admin/ideas/statuses

Permissions Required:

• TENANT_ADMIN or SUPER_ADMIN role

Add a new status:

1. Click Add Status
2. Fill in details:
3. Name: Display name
4. Color: Status badge color
5. Description: What this status means
6. Order: Position in status list
7. Click Save

Best Practices:

• Keep status names short
• Use consistent color coding
• Add clear descriptions

Modify existing statuses:

1. Find the status in the list
2. Click the Edit button
3. Make changes
4. Click Save

What You Can Change:

• Name
• Color
• Description
• Order

Note: Changing a status updates all ideas with that status.

Remove a status:

1. Click the Delete button
2. Choose what to do with existing ideas:
3. Move to another status
4. Leave as "No Status"
5. Confirm deletion

Warning: You cannot delete the default "Open" status.

Define allowed transitions:

Example Workflow:

1. Open → Under Review (only)
2. Under Review → Planned, Declined
3. Planned → In Progress
4. In Progress → Complete, Under Review

Benefits:

• Prevents accidental status changes
• Enforces consistent process
• Guides team workflow

Closed (formerly called "terminal") statuses mark the end of an idea's lifecycle:

What are Closed Statuses?

• Statuses like Complete, Declined mark ideas as "closed"
• Mark a status as closed in status settings with the "Is Closed" checkbox

Vote Behavior:

• When an idea moves to a closed status, vote credits are returned to voters
• Vote counts are preserved for historical and reporting purposes
• Voters can see how many votes an idea received even after closure

Benefits:

• Historical data is maintained for analytics
• Voters get their credits back for other ideas
• Completed ideas still show their popularity

Notify users of status changes:

Automatic Notifications:

• Email when status changes
• In-app notification
• Optional comment with reason

Configuration:

• Which statuses trigger notifications
• Email template customization
• Digest vs immediate